Contents of the article

1. Following flexitime with Timecard or Timesheet

You can follow working time entries and employee-specific flexitime on the "Management" section of Koho. Go to the "Reports" section and then choose the "Cumulative hours" tab. To be able to follow flexitime, you need to set hour targets for employees. Read more about employee-specific hour targets from here: 3.7.2 Setting hour targets when using the timecard

Cumulative hours

On this report you can follow sessions and flexitime (if hour targets have been set). You can also edit sessions.

Overall situation of flexitime for all employees:

The overall situation of flexitime can be followed from the "Summary" link at the top of the page. The excel file shows flexitime for all employees until the selected end date. The end date is selected when you click the link. If you want to follow how flexitime has changed between different months, you can click the "Diff" link.

Flexitime for a single employee:

Choose the desired year and employee from the menu on top of the page. On the "Total hours" field you can see a sum of all cumulative working time entries for the selected year. On the "Differential" field you can see the cumulative flexitime for the selected year (cumulative working time entries minus working time hour targets). The "Total" field shows the cumulative flexitime also from previous years.

On the middle of the page you can see how working time and flexitime have accumulated on a monthly basis. By clicking a month, you can see them on a weekly and a daily basis.

If the flexitime is green, the employee's sessions for the day (month) are equal to or higher than the hour targets. If the flexitime is red, it means that the cumulative sessions are lower than the hour targets, and the flexitime is negative. The little green number next to the flexitime shows the amount of working time for that day (month) and the little red number shows the working hour targets. The little gray number below the flexitime shows the total cumulative flexitime for that day.

On the top of the page there is a "Modify hours" button which you can use to correct flexitime. When you click on the button, you can choose the date, task (usually a specific internal task) and hours (negative or positive) for the correction. 

2. Editing sessions on the "Cumulative hours" report

Click the desired day on the calendar which opens a new window where you can see a list of all sessions for that day. Then click the desired session.

On the preview window you can make changes to session. You can read more about editing sessions from this article: 3.8.4 Editing sessions. After you have made the necessary changes, click "Save". You can also return to the listing from the "Previous" button.

If you need further information about this subject, contact our customer service at asiakaspalvelu@kohosales.com.