You can easily store information about the actual beneficiaries required by the Money Laundering Law, as well as companies that are subject to enhanced tracking (Note: Advanced Tracking and Actual Beneficiary fields are not enabled by default. You can access these features by requesting them from our customer service).
In addition, in Koho you can also identify your customer's contact persons, either electronically or with a passport. When identifying, it is ensured that the identifiable person is not found on the National Bureau of Investigation (Finland), European Union or United Nations sanctions lists.
Contents of the guide
- Companies subject to enhanced monitoring
- Actual beneficiaries
- Identifying contacts
- Reporting
1. Companies subject to enhanced monitoring
Go to the customer's customer card and press the "Edit"-button
- In the "Basic info"-tab you can:
- Choose whether the company is subject to enhanced monitoring
- Add industry, homeland and other characteristics
2. Actual beneficiaries
- Go to the customer's customer card and press the "Edit"-button
- Select the "Contacts and Responsibilities" tab on the left
- Press the "+ New Contact" button
- Fill in the contact information
- Clicking on the "Actual Beneficiaries"-checkbox opens additional fields where you can enter the information on the actual beneficiaries required by the Money Laundering Law
- Finally, press save
3. Identifying contacts
Customer contacts can be identified from the customer card. There are two ways to identify contacts. The TUPAS / mobile certificate is primarily used. If the person to be identified does not have access to the above then the identification can be done by using a passport.
Electronic identification
In electronic identification, the person to be identified is sent an identification request email. This email contains a link to take them to the identification process.
The authentication request can be sent by pressing the question mark below the contact person on the customer card and selecting "electronic authentication". Check that the email is correct, insert an optional identity code and select the language for identification message. Finally press "Save" to send the request.
Documentation of identification if electronic identification is not used
A copy of the passport and passport number can be added to Koho. To add files, press the question mark below the contact and select Passport. You will then be able to add the file and passport number according to the image below. Finally press save.
When a person is electronically identified or a copy of their passport is uploaded to Koho, the question mark under the name changes to a green "checkmark" as shown below. Yellow checkmark means that the identification is pending.
4. Reporting
In the Persons report, the information filled in about customers and actual beneficiaries, as well as matters related to the identification of the person, have been collected. The Persons report can be found on the administrative side under Customers -> Persons. By selecting the "Additional fields (person)" and "Identification" boxes as active and pressing the "Show" button, additional columns can be displayed on the report, from which information related to these can be viewed. If the columns of the table do not all fit in the same view, the table can be scrolled to the right from the scroll bar at the bottom of the table.
The Persons report can also be downloaded to Excel by pressing the excel button above the table.